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Emergency Procedures

Injury & Illness

If someone is injured or becomes ill:

  • Stay calm
  • Dial 911 and explain the type of emergency, the location, condition, and number of victims
  • Let the dispatcher know of any safety hazards - chemical spill, fire, fumes, etc.
  • Do not hang up unless told to do so by the dispatcher
  • Do not move the victim unless there is danger of further injury if s/he is not moved
  • Render first-aid or CPR only if you have been trained
  • Do not leave the injured person except to summon help
  • Comfort the victim until emergency medical services arrive
  • Have someone stand outside the building to flag down the ambulance and/or Safety and Security when they reach the vicinity

Bomb Threat

If you receive a bomb threat, remain calm and:

1. Obtain as much information as possible:

  • Write down the number from where the call is coming
  • Write down the exact time of the call
  • Write down as accurately as possible the statements made
  • Listen to the voice to determine the sex, age, accents, lisps, tone, etc. (Note any distinguishing features)
  • Listen for background noises
  • If possible, try to signal for someone else to also listen on the telephone line
  • Do not hang up and stay on the line a long as possible; wait for the caller to hang up

2. Keep the bomb threat caller talking, and ask as many questions of the caller as you can:

  • When will the bomb go off? How much time remains?
  • Where is the bomb located?
  • What does it look like?
  • What kind of bomb is it?
  • How do you know about this bomb?
  • Why was it placed here?
  • Who are you?

3. Call 911 immediately and then the Department of Safety (859-341-4867)


In the Event of a Fire, Pull the Fire Alarm and Call 911


  • Contain the fire by closing all doors as you leave
  • Activate the nearest fire alarm pull station (pull stations are located near all building exits)
  • Report the fire by dialing 911
  • Evacuate or extinguish (in most cases, it is best to evacuate)

Use a Fire Extinguisher only if:

  • You have been trained
  • You have your back to an unobstructed exit
  • You have a fully charged and proper type unit for the fire you are fighting
  • The fire is contained, and you have reported the fire by fire alarm or 911 activation
  • There is little smoke or flames

Never fight a fire if:

  • You lack a safe way to escape should your efforts fail
  • It has left its source of origin
  • You are unsure of the type of extinguisher you need or have

If you can’t control the fire within 30 seconds, abandon your efforts,
close the door(s) and evacuate immediately

Intruder/Active Shooter

If the intruder is OUTSIDE your building:

1. Get to a room that can be locked; close and lock windows and doors and turn off the lights
2. Attempt to get everyone to a place where they cannot be seen through windows. (so that no one is visible from outside the room)
3. Call 911. Be as specific as possible with the information you provide.
4. Stay in place (calls from unfamiliar voices may be the attacker attempting to lure you)
5. Do not respond to any voice commands until you are sure that they come from a police officer, or a campus Safety & Security officer

If the intruder is INSIDE your building:

1. Determine whether you believe you can exit safely. If so, get out of the building immediately
2. Notify anyone you may encounter to exit the building immediately
3. Call 911. Be as specific as possible.

If exiting the building is not possible, the following actions are recommended:

1. Go to the nearest room or office (If you are locked out of all rooms, seek refuge in the nearest space that can be shielded from the corridor)
2. Close and lock the door and/or block it (try barricading the door with desks and chairs)
3. Cover the door windows
4. Call 911
5. Keep quiet and act as if no one is in the room (silence cell phones) - DO NOT answer the door
6. Stay in place (calls from unfamiliar voices to come out may be the attacker attempting to lure you)
7. Do not respond to any voice commands until you are sure that they come from a police officer, or a campus Safety & Security officer

If a hostile intruder/active shooter enters your office or classroom:

  • Remain calm
  • Dial 911 (if you can’t speak, leave the line open so the dispatcher can listen to what’s taking place)
  • Try to escape, but if unable to, you have to assess the situation and make a survival decision quickly. Do whatever you can to prevent the intruder from entering the room and harming others.

If you decide to flee during a hostile intruder/active shooter situation:

  • Make certain to have an escape route and plan in mind
  • Do not attempt to carry anything while fleeing
  • Do not attempt to remove injured people (leave wounded victims where they are and notify authorities
  • of their location as soon as possible)
  • Move quickly, keep your hands up high and visible
  • Follow the instructions of any police officers you may encounter

What to expect from responding police officers:

  • Police officers responding to an active shooter are trained in a procedure known as Rapid Deployment and proceed immediately to the area in which shots were last heard. Their purpose is to stop the shooting as quickly as possible. The first officers to arrive will not stop to aid injured people; Rescue teams composed of other officers and emergency medical personnel will follow the first officers after areas have been secured to treat and remove injured persons .Please understand that the police will be treating all those they encounter (including you) as possible suspects.
  • When you encounter the police: Remain calm, Do as the officers tell you, Put down any bags or packages you may be carrying,  Keep your hands up and visible at all times

Utility Failures

  • Remain calm
  • Immediately notify Safety and Security at 859-341-4867
  • If the building must be evacuated calmly proceed to designated gathering spot
  • Unplug all electrical equipment (including computers) and turn off light switches
  • Use a flashlight. Do not light candles or use other kinds of flames for lighting
  • Laboratory personnel:
    • Secure all experiments, unplug electrical equipment, and shut off research gases prior to evacuating
    • Close all fume hoods and chemical containers
  • Elevators:
    • If passengers are trapped in an elevator, advise them to stay calm and tell them you are getting help
    • If it is safe for you to stay in the building, stay near the passengers until assistance arrives
  • If you are trapped in an elevator, help will be there soon:
    • Remain calm
    • Use the call button or phone to call for help
    • Do not try to climb out or exit the elevator without assistance
  • Updates and Directions will be provided through the website, social media and the Penn Alert System

Severe Weather


A Tornado Watch means that tornadoes could potentially develop. A Tornado Warning
means a tornado has actually been sighted.  When alerted that a tornado warning has been issued or if you observe signs of a tornado:

  • Go to a basement, underground excavation, or lower floor of interior hallway or corridor

(preferably a steel-framed or reinforced concrete building)

  • Seek shelter under a sturdy workbench or heavy furniture if no basement is available
  • Listen for reports and siren/public address announcements
  • Avoid:
    • Top floors of buildings
    • Areas with glass windows or doors
    • Auditoriums, gymnasiums, cafeterias, or other areas with large, free-span roofs
  • If out in the open:
    • Do not wait out the storm in a car; cars are not safe in tornadoes
    • Move away from the path of the tornado at a right angle direction
    • Lie flat in the nearest depression, ditch, or ravine if there is no time to escape


In the event of an earthquake:

  • Stay away from large windows, shelving systems, or tall room partitions
  • Get under a desk, table, door arch, or stairwell
  • If none of these are available: move against an interior wall and cover your head with your arms
  • Remain under cover until the movement subsides
  • After the shaking stops, survey your immediate area for trapped or injured persons
  • and ruptured utilities (water, gas, etc.)
  • If it is safe to do so, remain at your location and await further instructions from College personnel
  • Do not evacuate until instructed by emergency personnel
  • If out in the open:
    • Stay in an open area away from buildings, power lines, trees or roadways
    • If in a car, pull over and stop. Do not park under an overpass or near a building.
  • After an earthquake:
    • Put on enclosed shoes to protect against broken glass
    • If the power is out use a flashlight. Do not light a match or candle
    • Be alert for safety hazards such as fire, electrical wires, gas leaks, etc.
    • Check on others. If there are injuries or other urgent problems, report them to Campus Safety
    • Be prepared for Aftershocks

Severe Thunderstorms

  • Follow same procedure as Tornado Warning

Evacuation and Shelter Areas

Once an order to evacuate has been given due to Fire Alarm, Gas Leak or other emergency. Please direct all personnel in your area to report the following locations:

  • Science Wing - Holbrook Student Center
  • Library/Theatre - Connor Convocation Center
  • 2100/2200 Hallways - Connor Convocation Center
  • Main administration Building - Connor Convocation Center
  • Holbrook Student Center - Connor Convocation Center
  • Howard/Marian Resident Halls - Holbrook Student Center
  • Ackerman Resident Hall - Holbrook Student Center
  • Murphy Resident Hall - Holbrook Student Center
  • Connor Convocation Center - Holbrook Student Center

Once all personnel arrive do a head count to ensure all members of the community are accounted for.

Shelter Areas

Once the order has been given to take shelter has been given due to Tornado, Hazardous Material Leak or other emergency. Please direct all personnel in your area to report the following locations:

  • Science Wing - 1st Floor of Science Wing (Rooms S118 and S120)
  • Library/Theatre - 1st Floor of Library (Wall dividing Library and Theatre)
  • 2100/2200 Hallways - 2100 Hallway (Nursing Labs)
  • Main administration Building - 1st floor of building (Computer Center)
  • Holbrook Student Center - Student Life Hallway
  • Howard/Marian Resident Halls - Restrooms and Laundry Rooms on 1st Floor ( If possible Campus Safety might move to Holbrook)
  • Ackerman Resident Hall - Activity Lounge on 1st Floor
  • Murphy Resident Hall - Restroom Areas of each suite. (If possible Campus Safety might move to Connor Convocation Center)
  • Connor Convocation Center - Hallway around Basketball Locker Rooms

Once all personnel arrive do a head count to ensure all members of the community are accounted for.